Task Tracking Template
A task tracking template, one of the essential tracker templates, allows teams to organize, prioritize, and monitor their tasks effectively.
BEST FOR
All teams
KEY FEATURES
Task planning
Prioritization
Pipeline management
What is a task tracking template?
Task tracking is an essential component of project management that involves monitoring and controlling the progress of tasks and projects. A task tracker template is a valuable tool that helps teams and individuals organize tasks, prioritize them, and track their progress.
With a task tracking template, you can easily categorize tasks, assign them to team members, and set deadlines. This ensures that tasks are completed on time and projects are delivered successfully. Task tracking also helps to identify potential bottlenecks and areas where resources may be wasted, allowing for more efficient resource allocation.
Organizational task management tool
A task tracker goes beyond the basics of to-do lists—serving as the cornerstone for teams aiming to organize, prioritize, and monitor tasks efficiently. In short, it acts as the compass guiding your project management journey. A project task list template can be customized with elements like a company logo and specific titles, enhancing its utility for personal and team tasks.
Task list
In project management, clarity is vital, and a to-do list in the List view condenses your project’s workload into a single, easily digestible list. This visual simplicity ensures that you can swiftly manage tasks and gain a quick overview of your project’s task status, priorities, and critical details.
What does the task tracking template include?
Board view
The Board view is a Kanban board designed for effective progress tracking of tasks, which simplifies complex workflows into clear, organized columns. Each column represents a stage in your project’s workflow, such as 'in progress', creating a visual journey that mirrors the natural progression of tasks from initiation to completion.
This visual simplicity enhances understanding and instills a sense of control over the entire project landscape, fostering communication and teamwork.
List view
Sorting tasks based on different fields allows you to tailor your view to your specific project needs. Whether you organize tasks by due date, assignee, or any other relevant criteria, the List view allows you to customize your workflow to meet your specific project needs. The List view adapts to your workflow, offering a personalized experience that resonates with your project’s unique demands.
Navigating through tasks becomes intuitive with the List view. Its user-friendly design makes it accessible to both seasoned project managers and those new to task tracking templates.
Calendar view
The Calendar view is your strategic planning hub, offering a bird’s-eye view of your project timeline. The Calendar view is your strategic planning hub, allowing you to plan ahead by visualizing when tasks are due. Quickly and effortlessly plan your work by visualizing when tasks are due, enabling you to allocate resources efficiently and ensure timely completion of critical milestones.
Quickly adapt to changing timelines, shifting priorities, and unexpected developments. Whether planning for short-term deadlines or mapping out long-term projects, the Calendar view provides the flexibility needed to navigate the intricacies of project timelines.
Work items
In Jira, work items (formerly called issues) are used to track individual pieces of work across a project. Work items in our task tracking template empower you to collect project data efficiently, ensuring that all necessary information is gathered in a structured manner. Whether you need to gather project requirements, feedback, or specific data, our work items feature provides a flexible and customizable solution. Say goodbye to scattered emails and messages; consolidate information effortlessly through customized work items tailored to your needs.
Work items also promote transparent communication between teams and stakeholders. Their structured format reduces ambiguity, ensuring that expectations and requirements are clear. This clarity fosters collaboration, allowing teams to address work requests promptly and accurately.
Automations
Use no-code or custom automation rules to support important and frequent actions in your processes so you don’t miss a single step.
Why use a task tracking template?
Organize your workflow seamlessly
Organization is key in the fast-paced realm of project management. Our free task tracking template provides a structured approach, allowing you to categorize tasks based on projects, deadlines, and teams. With a visual representation of your workflow, you gain clarity on task dependencies and overall project progression, helping you stay organized.
Efficient task management for optimal productivity
Not all tasks are created equal. Our template empowers you to prioritize and manage tasks effortlessly. By assigning levels of urgency and importance, you ensure that critical tasks take precedence, keeping your projects on track and minimizing bottlenecks. This approach helps you achieve optimal productivity and meet your goals efficiently.
Real-time monitoring for informed decision-making
Monitoring tasks in real time is crucial for staying ahead of potential challenges. The task tracking template offers a centralized hub and project management dashboard where you can track the status of each task, identify roadblocks, and make informed decisions quickly. These real-time insights enhance collaboration and ensure everyone is on the same page, making it easier to track your tasks and make informed decisions.
Simple task creation
Our template doesn't just stop at task creation; it elevates it. Add relevant details, custom fields, and attachments to each task. This comprehensive approach ensures that your team has the context for effective task tracking and decision-making.
Powerful reporting
Data is only as valuable as the insights it provides. Our task tracking template includes robust reporting features, enabling you to generate detailed reports by person, project, or specific criteria. The result is a dynamic dashboard that keeps your projects organized and on track.
Eliminate manual repetition
Say goodbye to manual repetition. Automations handle repetitive tasks, allowing your team to focus on more strategic aspects of project management. By automating routine actions, you save time and reduce the risk of oversight, ensuring the successful execution of every step in your processes.
How to get started with the task tracking template
This template uses Jira to help you and your team manage your day-to-day tasks.
- 1
Add items to your team’s list
You can add tasks to your workflow using the list, board, or calendar view. Keep it simple or get granular with attachments, priorities, labels, and more.
- 2
Add start and due dates
You can set start dates and due dates using your task tracking template. This gives you visibility over tasks on your calendar and timeline, ensuring no work slips through the cracks.
- 3
Prioritize and organize
You can quickly sort your list by priority to help you manage your most important tasks. This feature enhances productivity by enabling users to address high-priority items first, optimizing overall project progress, and minimizing potential bottlenecks.
- 4
Automate work
You can set start dates and due dates using your task tracking template. This gives you visibility over tasks on your calendar and timeline, ensuring no work slips through the cracks.
Related templates
Marketing
Jira project management template
Manage activities for completing a business project.
